Attendance & School Absence
Attendance at UTVA
UTVA is on an online public charter school with a set school schedule. The school year consists of 180 school days starting in August and ending in June. Students are required to log in and be in school unless indicated as a holiday or break by the school district. Please refer to our SCHOOL CALENDAR for approved holidays and breaks.
Students at UTVA need to log in into school every school day using their student user name and password. If a student does not log in, the day is recorded as an unexcused absence.
***UTVA has made a change to our attendance policy. Learning Coaches no longer need to log attendance daily. We will be able to see that your student is doing school by them logging in daily, attending live classes, accessing their courses, completing lessons, assignments and exit tickets and communicating with teachers. You should continue to supplement their education with other educational activities (physical activity, music lessons, reading, and offline work) but you will no longer have to report the time spent on these activities.
- 5.5 hours per day (2nd -12th)
- 4.5 hours per day (1st grade)
- 2.5 hours per day (Kindergarten)
- 27.5 hours per week
- 990 hours per school year
4 Ls of Attendance
EVERY SCHOOL DAY
- Log into school account (student)
- Log into live classes (student)
- Log into courses (student)
- LC log in and check student grades and progress regularly (learning coach)
Learning Coach and Attendance
The Learning Coach logs attendance daily from the LC account
- Read and respond to emails
- Review student’s lessons and assignments for the day
- Prepare materials if needed
- Monitor student’s school engagement
What can I log as attendance?
- Time spent in class connect or watching recordings
- Time spent working on offline assignments and lessons
- Time spent on email, teacher communication
- Extracurricular Activities:
- PE/Playing sports
- Music lessons and practicing
- Free reading time
- Family Field Trips
**extracurricular activities may be logged in any course
K12’s attendance mobile app makes entering attendance easier. Search in your app store for K12 Apps or to http://www.k12.com/mobile-apps. The app supports iOS 3.x and Android 2.x or above.
Student Services Tier 3 Discipline Procedure
If a student has chronic absenteeism or truancy and is not communicating with teachers and staff, the student and parent are required to meet with an administer at the UTVA office or in a Zoom room if transportation is an issue, to discuss student’s class connect attendance, course grades, time spent in each online course, and barriers keeping the student from being fully engaged in school.
If a student is not attending class and there is no communication with the parent, a police well check is requested.
If a student has a social/ emotional or technology barrier keeping the student from being fully engaged in school and there is communication with the parent, a meeting in a Zoom room or a home visit is scheduled to provide support and training to insure the student can engage in school.
Technical issues do not merit a valid excuse. It is your responsibility to attend school and make arrangements to have internet access. If you experience technical or internet difficulties, libraries, relatives, or family friends are good resources to use until your technical difficulties are resolved.
If you need additional support, contact your homeroom teacher or mentor or UTVA student services team.
Valid Excused Absences
- Illness: more than 2 days require a doctor’s note (email to homeroom teacher)
- Approved school activity (outings, school events, etc)
- Doctor, Dentist, Orthodontic, Counseling Appointments (these are still encouraged to take place outside of school hours)
- Family Vacation (as long as the vacation does not jeopardize the academic progress of the student. Please communicate with teacher prior to vacation)
- Funeral of family member or close family friend
- Otherwise excused by a healthcare or accomodation plan or IEP
Student is required to complete all missed work.
Parent Excused Absences
In high school the days during the finals (end of block, end of semester) cannot be excused. Assignments must be submitted by the deadlines set by the teachers.
- UTVA is a public school. Students must attend at least 90% of the possible instructional hours for the school year AND must not miss school for ten (10) consecutive days.
- If a family needs to plan a vacation, this vacation must not include more than 10% of the possible instructional hours and must not last more than ten (10) consecutive days.
- Assignments due during a family-scheduled vacation must be completed prior to the vacation, and it is the student’s responsibility to contact his or her teachers prior to this absence.
- There are no exceptions to this policy. Assignments that are completed late due to a family-scheduled vacation during school are subject to the late work policy.
- Parents must fill out a vacation request form online at least a week ahead and have it approved by the administrator. If absence negatively affects student’s progress or student has excessive absences, the request can be denied.
Excessive Absences and Truancy
- Students can have up to 5 excused or unexcused absences consecutive or not consecutive in each quarter or block which is about 10% of school days.
- Students are considered excessively absent if no attendance is logged for 5 consecutive days.
- If a student misses 10 consecutive days of school, the student must be withdrawn from UTVA for attendance policy.
- If a student is withdrawn, the parent has to enroll their student into another school and let UTVA know the name of the school. If homeschooling -parent needs to sign a homeschooling affidavit at their home school district that they took full responsibility for educating their child and send us a copy to avoid a student being listed as a drop out in school records and having to go through truancy process.
If a student is withdrawn for attendance policy, and to avoid being listed as a drop out in school records and avoid the truancy process, the parent must enroll their student in another school and inform UTVA the name of the school that the student has transferred to. If a parent decides to home-school their student, they need to submit a homeschooling affidavit at their local school district, and inform UTVA by emailing or texting the homeroom teacher or mentor.