Utah Virtual Academy

SOEP

Welcome to Utah Virtual Academy’s
SOEP Program

Utah Virtual Academy, A College and Career Academy
UTVA is a charter school and is subject to the rules and regulations of the Utah State Board of Education. 

The Statewide Online Education Program established by the Utah Legislature in the 2011 General Session allows
students to enroll in free online classes on a part-time basis. You may take up to 6.0 total credits during the 2022/23 school year from UTVA.

Registration

ITEM 1:

Available Courses 2022-2023 School Year: Here 

ITEM 2:

2022-2023 Transcript Tracker: HERE

ITEM 3:

Complete a K12 Application HERE (USE GOOGLE CHROME, and BE SURE to select “Part Time School”) 

ITEM 4:

Register for FREE classes, through SEATS: HERE  (Be
sure to select the correct school: “Utah Virtual Academy”)

  • How to register for a SEATS Account:  HERE
  • How to register for a class on SEATS HERE 

Deadlines and Master Schedule
Deadlines:

1st Block: August 22, 2022 @ 5:00pm
2nd Block: October 27, 2022 @ 5:00 pm
3rd Block: January 20, 2023 @ 5:00 pm
4th Block: March 24, 2023 @ 5:00 pm

Link to master schedule here

SOEP Courses Offered
About our SOEP Part Time Program

Active Participation: Our goal at UTVA is to see all students succeed. We are committed to providing quality online education for each student. Active and consistent student participation in coursework proves to be an integral part in students passing rates and success. We report to the Utah State Office of Education about student’s participation here at UTVA.

We are implementing the following guideline for “active participation” in our Utah Virtual Academy SOEP (Part-Time) program. It is required that every student currently taking an online class with us to agree with this policy to enroll.

Inattentiveness to schoolwork may lead to a student’s failure to earn credits required for graduation and possibly Administrative Withdrawal from the school for lack of active participation.  A students’ participation will be determined by the 20th day of each term (block and semester) using the following guidelines:

·       Consistently participating in assigned courses

·       Submitting required work according to each course/teacher’s pacing guide

Failure to be at pace with the course’s pacing guide at the 20-day mark will result in an Administrative Withdrawal from the course. UTVA personnel (mentors and teachers) will review each student’s progress.  If they are not in compliance with the above guidelines one week prior to the 20-day mark, communication of the pending withdrawal from the course will be sent via email to both student and LC.  Students will be given a short period of time to show active participation by submitting all work required, according to the pacing guide in the course.

GRADING FORMAT: SOEP grade books are set up so students start at 0% and work towards a passing grade. This will ensure that as the student makes progress, they will know exactly where they stand and where they are in relation to passing the course.

There are several reasons why we are utilizing this grading method moving forward.

  1. Starting at 0 will minimize fluctuations in the overall grade throughout the grading term. This may mean that you do not reach passing for several weeks, or in the case of semester courses until block 2. You are always welcome to check your grades page or message your teacher directly if you have inquiries about your progress.
  2. We want to avoid sending progress reports that are not accurate and this approach will ensure consistency in reported progress. This will help focus our communication efforts between mentors, teachers, students, and learning coaches. 
  3. This will also allow us to report active participation in SOEP coursework more accurately. Please make sure you are logging in to your course(s) and complete work weekly so you stay on pace and continue making consistent progress. 

PLEASE NOTE: After the 20-day mark of each term, students are responsible for the course.  Courses can NOT be dropped after the 20-day probation period.  

 

20 DAY DROP Calendar

Courses Dropped By/On

Block 1

Sep. 14, 2022

Block 2

Nov. 21, 2022

Block 3

Feb. 14, 2023

Block 4

Apr. 18, 2023

BLOCK OR SEMESTER-LENGTH CLASSES: Block-length classes are taught as a 9-week course and semester-length classes are taught in a standard 18 weeks course. Both semester and block classes will be worth 0.5 credits. We do not issue 0.25 credits.

  • Traditional courses in English, Math, Science, AP Courses, and foreign language classes are taught as semester classes.
  • Traditional history and all elective classes are taught in block format. 

Block Start Date

Work Due Date

Block End Date

Block 1: Aug. 17, 2022

Oct. 14 2022 or TBD by teacher

Oct.18, 2022

Block 2: Oct. 24, 2022

Jan. 9, 2023 or TBD by teacher

Jan. 12, 2023

Block 3: Jan. 17, 2022

Mar. 14, 2023 or TBD by teacher

Mar. 17, 2023

Block 4: Mar. 21, 2023

May 22, 2023 or TBD by teacher

May 26, 2023

 

**Seniors must be finished with Semester 2 work by May 1st.

 

STATE REQUIREMENTS: Click on the link to see the Utah State Office of Education graduation requirements: https://www.schools.utah.gov/curr/graduationrequirements

HIGH SCHOOL TRANSCRIPT: The grades you receive for your classes count toward high school graduation and an official transcript will be sent to your school to be added to your high school transcript no later than 30 days after the class has ended. An official copy will also be sent to your home address. Parents and students are responsible for consulting with their own local counselor to ensure that they have fulfilled their own student’s High School graduation requirements. Homeschool Students are to submit Homeschool Affidavit and Birth Certificate before any classes are accepted. UTVA does not advise on what classes a student needs for graduation.

SENIORS: For graduating seniors we advise that courses needed for graduation be taken during Semester 1, Block 1, Block 2, or Block 3.  For courses taken during Semester 2, work will need to be completed by May 1, 2023. This early end date ensures that transcripts can be processed and sent to the school of record.  Any courses taken during Block 4 will need to be approved by the students’ school counselor and UTVA personnel. Block 4 courses will NOT be graded out until the end of May and will require a two week turn around for transcript distribution

COMPUTERS: UTVA’s SOEP program does NOT supply computers.  Each family is responsible to have a reliable computer and internet source for their student.  If the internet or computer are not working, student’s are responsible to find a temporary way of doing their school work.

DIPLOMA’S: UTVA SOEP provides courses but does NOT issue diplomas.  An official transcript will be mailed to the student’s local High School.  Students earn their diplomas from their local high school or another means of completion. Parents and students are responsible for consulting with their own local counselor to ensure that they have fulfilled their own student’s High School graduation requirements.

AP TESTING: UTVA SOEP does NOT schedule AP testing.  If taking an AP course from UTVA students are responsible for scheduling testing through their local high school counselor.

DRIVER’S EDUCATION: Students must have their learning permit to take Driver’s Education.  Driver’s Ed is the only class that .25 credit is earned.

EVENTS & CLUBS: Our SOEP students are welcome to participate in both the in-person and virtual events and clubs offered to our full-time students.

MORE INFO: For more information about the Statewide Online Education Program: https://www.schools.utah.gov/edonline

TIERS FOR 20-DAY PROBATION:
Tier 1: Log in – Student has ONE Week From Beginning of Course to log into their courses.

Tier 2: Submitting work – student must have submitted some work to show progress.

Tier 3: Keeping up with pacing guide – Student must have submitted all required work according to teacher’s pacing guide. If they have not submitted all assignments up to this point, they will be dropped. Both teachers and SOEP mentors will communicate this potential drop out via email.

SPED ACCOMMODATIONS:

If your student has any IEP or 504 accommodations, please work with your primary school of enrollment to ensure that they forward any IEP or 504 accommodations to Utah Virtual Academy.

Your student’s file and case will be kept at your student’s full-time brick and mortar school (school of record). If your student is on a homeschool affidavit, you will need to contact your local school district office for services.

Utah Virtual Academy encourages you to contact your student’s Special Education representative and advise them of the classes your student intends on taking with us. Your student’s representative can help to ensure that the classes requested will suit your student’s needs.

Please have your student’s school of record send accommodation files to this email:

bcrosgrove@utahvirtual.org

SOEP CONTACT INFORMATION:

Contact Information

Brooke Crosgrove

SOEP Enrollment

bcrosgrove@utahvirtual.org

801-600-8078

Kelcee Allen – (Last Name A-J)

SOEP Advisor

Kallen@utahvirtual.org (preferred communication)

385-404-8029

Emily Knight – (Last Name K-Z)

SOEP Advisor

eknight@utahvirtual.org (preferred communication)

385-448-1068

Robin Elmy

SOEP Coordinator – Completes enrollment and Funding Paperwork

relmy@utahvirtual.org (preferred communication)

801-262-4922 ext 7110

Kimberly Howard

Statewide Online Education Program Specialist – Can help with SEATS information

Kimberly.Howard@schools.utah.gov

 801-538-7826

Cory Kanth

Statewide Online Education Program Specialist – Can help with SEATS information

Cory.Kanth@schools.utah.gov

801-538-7660

CTE
Click HERE to learn more about our CTE program.
Strong Start

Strong Start is the training process for all new students and families. As a part time student, you are required to complete the following LYNX to Success so we can assure that you are ready to start classes at UTVA!

Part Time LYNX to Success:

  1. Log into your student and learning coach accounts:
    1. How to set up your accounts: HERE
    2. Where to set up account/log in: HERE
  2. Schedule a call with an adviser: Emily Knight – (Last Name K-Z): 385-448-1068
    Kelcee Allen – (Last Name A-J): 385-404-8029
  3. Optional: Complete Learning Coach University (LCU):
    1. This is a training for learning coaches to make sure you know what your role and responsibilities are.
    2. As a learning coach to a part time student, you are not required to log attendance for you student, so you can skip that part of LCU.
    3. Link to LCU: HERE

Resources:

  • Account Navigation
  • Family Resource Center
  • Computer Requirements
    • Blackboard Collaborate (BBC): HERE
    • Adobe Flash Player: HERE
      • Enable Flash in Firefox: HERE
      • Enable Flash in Chrome: HERE
  • Technical Support
    • Videos: HERE
    • K12 Tech Support: 866-512-2273
Contact Information

Brooke Crosgrove

SOEP Enrollment

bcrosgrove@utahvirtual.org

801-600-8078

Kelcee Allen – (Last Name A-J)

SOEP Advisor

Kallen@utahvirtual.org (preferred communication)

385-404-8029

Emily Knight – (Last Name K-Z)

SOEP Advisor

eknight@utahvirtual.org (preferred communication)

385-448-1068

Robin Elmy

SOEP Coordinator – Completes enrollment and Funding Paperwork

relmy@utahvirtual.org (preferred communication)

801-262-4922 ext 7110

Kimberly Howard

Statewide Online Education Program Specialist – Can help with SEATS information

Kimberly.Howard@schools.utah.gov

 801-538-7826

Cory Kanth

Statewide Online Education Program Specialist – Can help with SEATS information

Cory.Kanth@schools.utah.gov

801-538-7660