Downloadable Version Here

SOEP HANDBOOK (23-24)

Active Participation: Our goal at UTVA is to see all students succeed. We are committed to providing quality online education for each student. Active and consistent student participation in coursework proves to be an integral part in students passing rates and success. We report to the Utah State Office of Education about student’s participation here at UTVA.

We are implementing the following guideline for “active participation” in our Utah Virtual Academy SOEP (Part-Time) program. It is required that every student currently taking an online class with us agree with this policy to enroll.

Inattentiveness to schoolwork may lead to a student’s failure to earn credits required for graduation and possibly withdrawn from the course due to lack of active participation. Throughout the course, students will need to fulfill the requirements for each tier.

Tier 1: Students must log into each course within a week of class starting

Tier 2: Student must be active and submitting work in each course

Tier 3 (20-day Probation): Students must be actively working and keeping up with the courses pacing guide (calendar). Teachers will make the final decision on activity and students and parents need to communicate with the teacher that they are caught up.

Failure to meet each tier requirement will result in the course being dropped.

UTVA personnel (mentors and teachers) will review each student’s progress. If they are not in compliance with the above guidelines one week prior to each tier’s deadline, communication of the pending withdrawal from the course will be sent via email to the student, parent and high school counselor. Students will be given a short period of time to show active participation.

Student Withdraw: After the 20-day mark of each term, students are responsible for the course.

Courses can NOT be dropped after the 20-day probation period. Exceptions are given to those that move out of state or enrolled in an incorrect course.

Administrative Withdraw: After the 20-day probation date, if a student is failing a course and has not logged in for more than 10-days, SEATS will be changed to “Administrative Withdraw”. This will notify your high school counselor that the student is in jeopardy of not passing a course.

BLOCK OR SEMESTER-LENGTH CLASSES: Block-length classes are taught as a 9-week course and semester-length classes are taught in a standard 18 weeks course. Both semester and block classes will be worth 0.5 credits. We do not issue 0.25 credits.

• Traditional courses in English, Math, Science, AP Courses, and foreign language classes are taught as semester classes.

• Traditional history and all elective classes are taught in block format.

**Seniors must be finished with Semester 2 work by May 1st.

CLASSROOM BEHAVIOR: Students are expected to comply with school standards of classroom behavior. If there is misconduct in the classroom, through work submitted, email communication or student interaction, the SOEP student’s Learning Coach/Legal Guardian will be notified as well as the school counselor. If the behavior continues the student will be at risk for administrative

withdrawal according to school policies.

SENIORS: For graduating seniors we advise that courses needed for graduation be taken during Semester 1, Block 1, Block 2, Semester 2 or Block 3. For courses taken during Semester 2, work will need to be completed by May 1, 2023. This early end date ensures that transcripts can be processed and sent to the school of record. Any courses taken during Block 4 will need to be approved by the students’ school counselor and UTVA personnel. Block 4 courses will NOT be graded out until the end of May and will require a two week turn around for transcript distribution.

STATE REQUIREMENTS: Click on the link to see the Utah State Office of Education graduation requirements: https://www.schools.utah.gov/curr/graduationrequirements

HIGH SCHOOL TRANSCRIPT: The grades you receive for your classes count toward high school graduation and an official transcript will be sent to your school to be added to your high school transcript no later than 30 days after the class has ended. An official copy will also be sent to your home address. Parent’s and students are responsible for consulting with their own local counselor to ensure that they have fulfilled their own student’s High School graduation requirements. Homeschool Students are to submit a Homeschool Affidavit, Birth Certificate, and Proof of Residency before any classes are accepted. UTVA does not advise on what classes a student needs for graduation.

COMPUTERS: UTVA’s SOEP program does NOT supply computers. Each family is responsible to have a reliable computer and internet source for their student. If the internet or computer are not

working, student’s are responsible to find a temporary way of doing their school work.

DIPLOMA’S: UTVA SOEP provides courses but does NOT issue diplomas. An official transcript will be mailed to the student’s local High School. Students earn their diplomas from their local high school or another means of completion. Parents and students are responsible for consulting with their own local counselor to ensure that they have fulfilled their own student’s High School graduation requirements.

AP TESTING: UTVA SOEP does NOT schedule AP testing. If taking an AP course from UTVA students are responsible for scheduling testing through their local high school counselor.

DRIVER’S EDUCATION: Students must have their learning permit to take Driver’s Education. Driver’s Ed is the only class that .25 credit is earned.

EVENTS & CLUBS: Our SOEP students are welcome to participate in both the in-person and virtual events and clubs offered to our full-time students.

MORE INFO: For more information about the Statewide Online Education Program: https://www.schools.utah.gov/edonline

SPED ACCOMMODATIONS:

If your student has any IEP or 504 accommodations, please work with your primary school of enrollment to ensure that they forward any IEP or 504 accommodations to Utah Virtual Academy.

Your student’s file and case will be kept at your student’s full-time brick and mortar school (school of record). If your student is on a homeschool affidavit, you will need to contact your local school district office for services.

Utah Virtual Academy encourages you to contact your student’s Special Education representative and advise them of the classes your student intends on taking with us. Your student’s representative can help to ensure that the classes requested will suit your student’s needs.

Please have your student’s school of record send accommodation files to this email: bcrosgrove@utahvirtual.org

SOEP CONTACT INFORMATION:

Contact Information

Brooke Crosgrove

SOEP Enrollment bcrosgrove@utahvirtual.org 801-600-8078

Kelcee Allen – (Last Name A-J) SOEP Advisor kallen@utahvirtual.org

385-464-2470

Emily Knight – (Last Name K-Z) SOEP Advisor eknight@utahvirtual.org

385-464-2408

Robin Elmy

SOEP Coordinator – Completes enrollment and Funding Paperwork relmy@utahvirtual.org (preferred communication)

801-262-4922 ext 7110

Kimberly Howard

Statewide Online Education Program Specialist – Can help with SEATS information Kimberly.Howard@schools.utah.gov

801-538-7826

Cory Kanth

Statewide Online Education Program Specialist – Can help with SEATS information Cory.Kanth@schools.utah.gov

801-538-7660

Click here for FAQ document

HOW TO GET STARTED

1. Schedule a welcome call with your mentor
   

Last Name starts with A-J
Kelcee Allen
385-464-2470
kallen@utahvirtual.org

Last Name starts with K-Z

Emily Knight

385-464-2408

eknight@utahvirtual.org

eknight@utahvirtual.org 

Schedule an Appointment with Emily

1. Create your Learning Coach & Student OLS account (this is where your student will access their class(es).
2. Go to the K12 website https://login-learn.k12.com/#login
3. Click “Set up Your Account” at the bottom of the page
4. Enter your registration id (K12 emailed this id # to you, you can also contact your mentor for it.
5. Create a username and password for you as the LC- learning coach first (make it simple and write it down)
6. Next select your student’s name, and create a username and password for them (make it simple and write it down)

1. Log into your OLS account: https://login-learn.k12.com/#login and get started!
2. On the left hand side of your home screen select “CLASSES”
3. Click into the class you want to work on
4. CONTENT TAB: is where you will access the material for your course (syllabus, assignments, quizzes, class connect recordings, tests, etc)
5. PLAN TAB: is where you can view due dates for all assignments, quizzes, and tests (I like to select the month view)
6. GRADE TAB: is where you can view everything due for your course (anything zeroed out is overdue)
7. CLASS HOME TAB: quick view of calendar, current grade, teacher info, and class announcements 
8. Check out our UTVA Student/Parent Help Guide for help navigating your courses,  How To’s, FAQ’s, important dates, and contact information.

Brooke Crosgrove

SOEP Enrollment

bcrosgrove@utahvirtual.org

801-600-8078

Kelcee Allen – (Last Name A-J)

SOEP Advisor

Kallen@utahvirtual.org (preferred communication)

385-464-2470

Emily Knight – (Last Name K-Z)

SOEP Advisor

eknight@utahvirtual.org (preferred communication)

385-464-2408

Robin Elmy

SOEP Coordinator – Completes enrollment and Funding Paperwork

relmy@utahvirtual.org (preferred communication)

801-262-4922 ext 7110

Kimberly Howard

Statewide Online Education Program Specialist – Can help with SEATS information

Kimberly.Howard@schools.utah.gov

 801-538-7826

Cory Kanth

Statewide Online Education Program Specialist – Can help with SEATS information

Cory.Kanth@schools.utah.gov

801-538-7660